This advert is open for application by external applicants.

Equity Statement :Preference will be given to suitably qualified Applicants who are members of the
designated groups in line with the Employment Equity Plan and Targets of the Organisation/Operating

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The closing date is on 18.04.2019. It is the responsibility of the applicant to ensure that HR has received the application
before the closing date of the advertisement.

Note: if you have not been contacted within 30 days of the closing date of this advertisement please consider your
application as unsuccessful.

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Operating Division : Transnet Pipelines

Position Title : Contract Company Secretariat Supp Officer

Employee Group : Non Permanent

Department : Legal Services

Location : Durban Central

Reporting To : Company Secretariat

Grade Level : I2X

Reference Number : 40001039

Position Purpose :

To provide effective management of meeting logistics, professional administrative support and to ensure effective and

efficient flow of information to all TPL Committees.

Position outputs :

1.Provide administrative support to Company Secretariat function:

# Organise and manage meetings;

# Issue notice of meetings and ensure attendance;

# Prepare meeting agenda;

# Prepare meeting attendance register;

# Prepare meeting packs and ensure distribution of the meeting packs in accordance with the meeting mandates;

# Produce good quality minutes;

# Prepare and circulate matters arising list on proceedings immediately after meeting;

# Prepare and circulate draft minutes of meetings in accordance with the meeting mandates;

# Ensure that minutes are signed, scanned and ensure proper record keeping as per the TPL Records Management


# Ensure proper record keeping of all Recordings as per the TPL Records Management Strategy

# Prepare extracts or excerpts of approvals from the minutes;

# Operate with minimal supervision;

# Meet deadlines and handle queries effectively and

# Provide any administrative support in the office of the Company Secretariat.

Qualifications & Experience :

1. Matric / Grade 12 certificate plus 4 years’ experience in the Committees / Company Secretariat Support environment OR
a Secretariat Diploma plus 2 years’ experience in the Committees / Company Secretariat support environment is required.
2. Good Minute taking and business writing skills is a requirement.
3. Good Command of the English language is required.
4. Knowledge of Transnet Pipelines environment is preferable.

Skills Required:
# Excellent Planning and Organising skills;
# Ability to meet deadlines and work under pressure;
# Team player;
# Excellent listening skills;
# Integrity;
# Report and minute writing skills;
# Business writing skills

Competencies :

Anchoring the Transnet Way:
# Is a conceptual and analytical thinker
# Is results focused
# Is courageous
# Is resilient
# Is emotionally intelligent
# Is an excellent communicator